Using the parking lot lets board members know that their ideas are important and that the board chair will address them as time permits. If time allows, the board chair may decide to allow time to discuss one or more parking lot items. ![]() It can also be a flip chart on an easel where board members can place items for discussion on Post-it notes during the meeting and add them to the parking lot. Your parking lot can be as simple as a list that the board chair holds. Some nonprofit organizations like to use the parking lot method for items that have lower priority. For example, some items may need to be moved from new business to old business. As you move items from the previous agenda to the next agenda, be sure to place them under the correct headings. Most likely, there are a few items that will carry over to the new agenda. Start writing the agenda shortly after the previous meeting has ended. Some nonprofit organizations make a practice of reading the mission at the start of the board meeting. Include the mission of the organization to keep board members mindful of their purpose. Start with a good template for your agenda that you can use for every meeting. Here are some things to keep in mind to keep your nonprofit board meeting focused and effective: Efficiency Try to imagine how your agenda will play out in the boardroom. Board meetings should be less about updates and general discussions and more about decisions and actions. When preparing for a nonprofit board meeting, it’s a good idea to give the task before you a little scope. What Makes an Effective Nonprofit Board Meeting? It might be time to tweak a few other issues, too. These are all indicators that your agenda needs some tweaking. ![]() Are any of your fellow board members discreetly sending text messages under the table? Can you detect anyone mindlessly doodling on the agenda document? Are members of the board silent, or do they appear to be zoned out? Are you noticing that the agenda items continually go off topic? Do the discussions seem to be about everything except fundraising? If you want to gauge whether your nonprofit board meeting is productive, take a look around the boardroom. Risks of Having a Poorly Run Nonprofit Board Meeting Agenda When an agenda item is not ready for the board to take action, it signals the board chair to remove or table the item from the agenda, or move it to a committee for further discussion and exploration.Ī well-planned agenda helps the board chair keep the meeting focused on the strategic planning of the mission and prevents members from derailing the meeting with tangents and disruptions. An experienced board chair knows that items on the agenda signal some type of action from the board. When a non-profit board meeting agenda is written well, it helps the board chair to make fast decisions about managing agenda items. The agenda is the board chair’s most important tool. What’s the difference between an unproductive nonprofit board meeting and an effective nonprofit board meeting? The board meeting agenda and the board chair who uses it.
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